Inventory and warehouse management software
Prospect is inventory software that tracks on-hand, reserved and available quantities per warehouse. Stock changes only through documents (receipts, deliveries, transfers, returns and counts), so every quantity can be traced to its source. Inventory is included in every plan, from 49 € per month per company.
What you can do
- See on-hand, reserved and available stock per item and warehouse.
- Work with several warehouses and transfer stock between them.
- Reserve stock for published sales orders.
- Maintain products and services with codes, units, categories and barcodes.
- Run inventory counts: enter the counted quantities, review the variances and post the adjustment.
- Review stock valuation at moving weighted average cost, with the history behind it.
- Trace every movement back to the document that caused it.
How it works
- 1Read the guide
Create items
Add products and services with code, unit, tax rate and barcode, or import them from CSV or Excel.
- 2Read the guide
Set up warehouses
Create your warehouses and bring in opening stock with quantity and unit cost.
- 3Read the guide
Let documents move the stock
Goods receipts add stock, delivery notes take it out, and transfers move it between warehouses.
- 4Read the guide
Count and adjust
Post an inventory count to set stock to what was physically counted.
Built in Macedonia for Macedonian companies
- Inventory counts are posted as documents with the system quantity, the counted quantity and the variance.
- Stock is valued at moving weighted average cost, with one cost per item across all warehouses.
- Stock valuation is an operational measure; the accounting export passes it to your accountant's system.
- A backdated movement that would take stock below zero on its date is blocked.
How it connects to the rest of Prospect
Prospect compared with spreadsheets and manual work
| Task | Prospect | Spreadsheets and manual work |
|---|---|---|
| Available quantity | On hand less reservations, per warehouse | Correct only after the last manual update |
| Why stock changed | Every movement links to its document | No record of who changed a cell |
| Inventory count | Variance calculated and posted as an adjustment | Differences overwritten by hand |
| Stock value | Average cost maintained from receipts and landed costs | Calculated separately at period end |
Frequently asked questions
- Can I manage more than one warehouse?
- Yes. Stock is tracked per warehouse, and transfers move quantities between warehouses.
- What is the difference between on-hand and available stock?
- On hand is the posted physical quantity. Reserved is stock committed by active sales orders. Available is on hand less reserved.
- How is stock valued?
- At moving weighted average cost. Each item has one average cost across all warehouses, so a transfer moves quantity without changing the unit cost.
- Does Prospect support barcodes?
- Yes. Barcodes are stored on the item record.
- How do I bring in my current stock?
- Use the opening stock import with item code, quantity and unit cost, from a CSV or Excel file.
Pricing
Inventory is part of every Prospect plan: 49 € per month or 490 € per year per company, with all modules, eFaktura and multiple users at no extra charge.